Last updated: ___________, 2024
________ (“Automatis” or “we”) welcomes you. This Privacy Notice (“Privacy Notice”) applies to our website (“Website”).
The Privacy Notice describes which of your personal data the Website collects, how stores, processes, and uses it, and what happens when you use the Website.
Data received from third parties
Data sharing with third parties
Do not sell my personal information
We are the controller of your personal data processed through the Website. This means that we determine the purposes and means of personal data processing.
Name
________
Registration number
________
Address
________
info@automatis.io – for general inquiries
privacy@automatis.io – for privacy inquiries
When you visit the Website, you become our user (“User”).
We divide the Users into categories so you can easily find details about the processing of your personal data. Pay attention that you can fall into several categories depending on your actions.
Type of User
Description
Registered User
User who has registered on the Website
Creator
User who creates content for social media via the Website functionality
Newsletter Subscriber
User who subscribes to the newsletter form
Please note! We do not knowingly process the personal data of Users under the age of 13. If you are such a User or the legal representative of such a User, please contact us.
We receive your data when you visit the Website and interact with it, depending on your actions on the Website.
You can change your personal data by exercising your right to rectification or by using the Website's functionality. Please note that the same lawful basis and storage terms apply to the changed data.
We may also (although we do not necessarily do so) receive data from third parties. It depends on your settings and the features you use.
To process your personal data, we rely on the following lawful bases:
If we collect personal data on the basis of legitimate interest or performance of the contract, we can use it for another purpose after checking that the new purpose is compatible with the original purpose.
When your data processing is based on a legal obligation or performance of the contract, you are obliged to provide your personal data. We need this data to comply with legal requirements or to properly provide you with our services. The failure to provide such data may have negative consequences, such as tax liability, inability to enter into a contract or provide services to you, etc.
When you visit the Website, we collect some data automatically. We collect some technical data about the Users to optimize performance, debug issues, and enhance features while ensuring security and privacy to improve the overall user experience.
Most of the technical data we collect are anonymous, but some data is associated with your IP address and device ID. Please read about personal technical data below.
Data
Reasons for processing
Lawful basis
Information about the сoarse location (IP address, country)
The optimization of the performance, debugging, enhancement of the features’ proper functioning, administering and improvement of the Website
Legitimate interest
Technical device information and network information (including IP address, HTTP user agent)
Data storage
We store the data for 3 years from its collection to correct potential technical errors and conduct analytics
We also need cookies to operate, support, and improve the Website’s functionality.
Data
Description
Reasons for processing
Lawful basis
Necessary cookies
Information that is necessary for the operation of the Website
Improving your experience of using the Website
Performance of the contract
Statistics cookies
Statistical data used to understand how you interact with the Website
Improvement of the Website and analysis of the statistics for other purposes
Consent
Data storage
Stored during the expiry period provided in the Cookie Notice
We collect your personal data when you create an account on the Website.
Data
Reasons for processing
Lawful basis
First and last name
To create, and personalize an account and provide you with its functionality
Performance of the contract
Password
Please note! We do not have access to your password. This data is hashed and is visible only to you.
Data storage
Stored for 3 years after the deletion of the account to respond to potential disputes, and prevent misuse or fraud
We collect your personal data when you create AI-assisted content, scheduling, and publishing of posts on social networks (Facebook, Instagram, Threads, X, Linkedin, Telegram).
Data
Reasons for processing
Lawful basis
Content data
To create posts on social networks
Performance of the contract
Data storage
Stored for 3 years after the deletion of the account to respond to potential disputes, and prevent misuse or fraud
We collect your personal data when you fill in the newsletter form.
Data
Reasons for processing
Lawful basis
To provide you with our updates and the latest news
Opt-out consent
Data storage
Stored until you unsubscribe from the newsletter to provide you with our updates
We may receive some personal data from third parties.
The amount of data collected, the purposes, and the lawful basis for processing are determined by the respective privacy documents of these third parties.
Category of data
Third party
Reasons for processing
Lawful basis
Privacy documents
Contact data (email, full name, nickname)
Meta
To connect your social network profile to the account
Performance of the contract
Telegram
X
Data for content
OpenAI
To create AI-assisted content
Performance of the contract
StabilityAI
Use of AI-generated content and data handling
By using our AI-powered content creation tools, you acknowledge the Website’s ability to post and make adjustments to content on your social media profiles on your behalf. Please note that these posts may contain personal data you have provided or shared with us, such as your name, images, and other information, depending on the content. Please see more information in the Terms of Service.
Your personal data is processed strictly following the GDPR and other relevant data protection regulations. We commit to ensuring your data is used solely for content generation and publication purposes. You retain full rights to your personal data and can manage your privacy preferences at any time.
The content generated by AI services may be attributed to AI on certain platforms, in line with the transparency standards of each social media service.
The AI tools on our platform are designed to assist with text, image, audio, and video generation. Outputs from these tools should always be reviewed and interpreted by users to ensure suitability for their intended purposes.
For any questions or concerns regarding your data and privacy, please contact us.
Users are responsible for ensuring that AI-generated content aligns with applicable laws and ethical standards. Please be mindful of potential biases or inaccuracies in AI outputs, and use them appropriately within your projects.
By leveraging advanced AI tools, we aim to streamline your content creation process while ensuring that our practices align with transparency and privacy principles. If you have any concerns or require further information, please contact us.
We can share your personal data with third parties without any harm to you and in full compliance with applicable law. In addition, we have implemented organizational and technical measures to ensure the security of personal data during data transfer to third parties.
Third parties
Description
Analytics tools
We use analytics tools, such as Google Analytics to understand and promote our business.
Payment services
We use payment services, such as Stripe, to process your payments and other transactions.
Social networks
We use various social networks to spread information about our activities.
Data storage services
We use various cloud services, such as AWS, DigitalOcean, and Cloudflare that allow us to securely store data on remote servers.
Contractors, services providers on the Website
We cooperate with service providers and contractors to provide you with their services, operate, develop, and improve the features and functionality of the Website, fulfill your support requests, complete payment transactions, etc.
Providers of the services our team use
We use CRM systems, messengers, and other services in our organization to provide you with our services.
State authorities, courts, law enforcement agencies, etc
We may be obliged to transfer some of your data to tax authorities, courts, law enforcement agencies, and other governmental bodies:
To get a detailed list of the third-party recipients of your personal data, contact us.
To share your data, we rely on the following lawful bases, depending on the case: consent, compliance with the law, and performance of a contract.
We apply a variety of security measures appropriate to the possible risks.
Organisational measures
Non-disclosure agreements (NDA)
Access control mechanism
Technical measures
Implementation of HTTPS
Backups
Firewalls
Encryption of data
You, as a data subject (individual), have the right to interact with your data directly or through a request to us. This section describes these rights and how you can exercise them depending on your residency.
To exercise your rights, contact us.
Your rights vary depending on the state of your residency, as indicated below.
Right
Description
Area
Right to access
You can request an explanation of the processing of your personal data.
Right to correct
You can change the data if it is inaccurate or incomplete.
Right to delete
You can send us a request to delete your personal data from our systems.
Right to portability
You can request all the data you provided to us and request to transfer data to another controller.
Right to opt out of sales
The right to opt out of the sale of personal data to third parties.
Right to opt out of certain purposes
The right to opt out of processing for profiling/targeted advertising purposes.
Right to opt out of the processing of sensitive data
The right to opt-out of processing of sensitive data.
Right to opt in for sensitive data processing
The right to opt in before processing sensitive data.
Right against automated decision-making
A prohibition against a business making decisions about a consumer based solely on an automated process without human input
Private right of action
The right to seek civil damages from a controller for violations of a statute.
We will answer your request within 30 to 60 days, depending on the state and legislative requirements. If your complaint is not satisfied, you can submit a complaint to the Federal Trade Commission.
Please note! Some states do not have privacy laws. The rights of residents of such states are governed by U.S. federal law. If your state is not on the list, please contact us.
California residents have the right under the California Consumer Privacy Act (“CCPA”) to opt out of the “sale” of their personal information by a company governed by the CCPA.
We do not sell your personal information to anyone nor use your data as a business model.
However, we support CCPA by allowing California residents to opt out of any future sale of their personal information. If you would like to record your preference that we will not sell your data in the future, please contact us.
California residents visiting the Website may request that we do not automatically gather and track information about their online browsing movements across the Internet.
Such requests are typically made through web browser settings that control signals or other mechanisms that allow consumers to exercise choice regarding collecting personal data about an individual consumer’s online activities over time and across third-party websites or online services.
We currently do not have the ability to honor these requests. We may modify the Privacy Notice as our abilities change.
We use cookies that are needed for the Website’s operation. By using cookies, we receive automatically collected data. You can read more in the Cookie Notice.
If you want to turn off cookies, you can find instructions for managing your browser settings at these links:
This Privacy Notice is developed according to the Delaware Personal Data Privacy Act, US state legislation, other applicable privacy laws, and best privacy practices.
Existing laws and requirements for processing personal data are subject to change. In this case, we will publish a new version of the Privacy Notice on the Website.
If there are material changes to the Privacy Notice or the Website that affect your data privacy rights, we will notify you by displaying information on the Website and, if necessary, ask for your consent.
